Overtime Custom Event

An Overtime event is a planning event in ActivityTimeline used to increase a user’s capacity for a specific day or period.

Overtime is useful when a team member is expected to work more than their standard daily capacity for a short, planned period.

Required Permissions

Overtime events can be created, modified, or rescheduled by users with the required permissions, such as:

• Administrator;

• Manager;

• Team Lead.

How Overtime Works

When planned or required work exceeds a user’s standard daily capacity, an Overtime event can be added on top of the user’s regular capacity.

Once Overtime is created on the timeline:

• the user’s capacity increases by the number of overtime hours;

• the workload indicator is recalculated;

• the additional capacity applies only to the selected date or period;

• overtime hours are treated as regular available hours in workload, tracking, and reports.

Creating an Overtime Event

To create an Overtime event:

1. Open the Create New Item dialog from the timeline.

2. Select Overtime.

3. Confirm the event title.

4. Select the project, if needed.

5. Select the assignee.

6. Enter the number of Hours per Day.

7. Click Create.

Once created, the Overtime event appears on the user’s timeline and increases the user’s capacity for the selected date or period.

Impact on Planner

In the Planner, Overtime increases the user’s available capacity and affects the workload indicator.

For example, if a user has 8 hours of standard capacity and 2 hours of Overtime, the workload indicator treats the user as having 10 hours of capacity for that day.

This allows managers to plan additional work without showing the user as overloaded, as long as the planned work fits within the updated capacity.

Impact on Workspace

In the Workspace, Overtime affects workload and worklog charts for the selected period.

Overtime hours are included in the required capacity for the day or period, helping users compare:

• required hours;

• logged hours;

• remaining hours.

If Overtime is added for a specific day, the daily chart reflects the increased capacity for that day.